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We map the workflow end to end and find the handful of steps that actually cost you the week.
Helmi Co designs, deploys and maintains AI workflows for small teams, so the intake, the follow-up and the reporting that eats your week runs without anyone touching it.
Remote-first across the United States. Time zone is a scheduling detail, not a constraint.
Every build is quoted to your systems and volume, never a rate card.
A small senior team by design. The people who scope it are the people who build it.
Small teams don't lose hours to hard problems. They lose them to the same fifteen minutes, repeated forty times a week, by someone who should be doing something else.
Most engagements start with the audit. You keep the roadmap whether or not you build the rest with us.
We sit with your team and map how work actually moves, not how the process document says it does. Then we rank every automation candidate by the hours it returns against what it costs to build, and tell you plainly which ones aren't worth doing.
We engineer the workflow into the tools you already pay for: inbox, forms, CRM, documents. A human approval step goes wherever a mistake would be expensive. Every branch is documented, so it never becomes a black box only we understand.
Workflows drift when your business changes. A form gets a new field, a vendor changes an API, a season doubles your volume. On retainer we monitor what we shipped, fix it before you notice, and keep tuning it as the organization moves.
Three phases, each with its own exit. Stop after any one of them and you still own everything we produced.
We map the workflow end to end and find the handful of steps that actually cost you the week.
We engineer it into your existing stack, test it against real cases, and document every branch.
We watch it, fix it when your business shifts, and tell you what ran and what broke.
Two organizations asking for the same workflow rarely get the same number. It depends on the systems in play, the volume moving through them, and what has to be proven before anything goes live. Here is the shape of it.
A fixed-scope engagement. We map your operations and hand back a written roadmap ranked by impact. It's yours to keep, and plenty of clients take it and stop there.
Scoped directly from the audit, so you're approving a specific workflow with a specific cost, not a retainer against an open brief. One thing live and documented before we discuss the next.
Once workflows are running, most clients move onto a monthly retainer for monitoring, fixes and continued optimization. It's the option, not the requirement. You choose it after you've seen the work.
We work remotely with organizations anywhere in the United States. The sectors below are where we have gone deepest, not a list of who we are allowed to help.
Grant research and drafting, aid logistics coordination, and the reporting funders require on their schedule rather than yours.
Member communication, donation workflows and course-content operations, so staff time goes back to the community.
Speed-to-lead response, qualification and appointment routing that runs at 11pm on a Saturday as reliably as Tuesday morning.
Intake, repetitive administration, CRM hygiene and the internal reports nobody wants to write by hand each month.
Thirty minutes, no deck. Bring the process that annoys you most and we'll tell you straight whether automating it is worth the money.